The Department of Finance, Government of Madhya Pradesh, monitors all receipts and expenditures of the State. The department also looks after the allocation and monitoring of budget; accessing availability of funds for various schemes and monitoring the status of government investment in equities, loans, debentures, etc. Ensuring proper financial management and monitoring of audit also falls under the jurisdiction of the Finance Department. Moreover, the Department of Finance is the administrative department controlling five Directorates like the Directorate of Institutional Finance, Directorate of Local Fund Audit, Directorate of Financial Management and Information System, Directorate Of Pension, Provident Fund and Insurance and Directorate Of Treasuries and Accounts. Three Corporation/Company/Board works under Finance Department i.e. Madhya Pradesh Finance Corporation, Provident Investment Company Limited, Madhya Pradesh Venture Finance Limited & Madhya Pradesh Venture Finance Trusty Limited.

Directorate of Treasuries and Accounts

Established on 2 April, 1964, The Directorate of Treasuries and Accounts administers the functioning of Treasuries, including Sub-Treasuries, Joint Director Offices and Accounts Training Schools.

Some of its main functions are:

• Monitoring of Treasury operations
• Monitoring the Offices of Divisional Joint Director, Treasuries & Accounts.
• Implementation of Treasury Computerisation System
• Easing of Budget Processes and Budget Management by the effective use of Treasury Computerisation System.
• Maintaining the database of all the Government Employees
• Maintaining the Telephone and Electricity connections database and Vendor database of crores of Vendors for timely e-payments
• Enabling online bill generation, submission and approval at the DDO and Treasury level and e-payments to concerned employees and vendors
• Enabling the online presentation and sanction of submission of Leave, Travel Allowance, Medical Reimbursement, GPF requests. Online arrear generation and payment to the employees. Maintaining GPF and NPS account number database of employees
• Easing out online presentation and approval of different types of Pension cases at the various level by enabling Pension Module of Treasury Computerisation System
• Online indent presentation and stock updation of Physical Stamps by Strong Room Module
• Maintaining various Deposit accounts online.
• Collecting receipts online through the use of Cyber Treasury of the various departments of MP
• Maintaining a robust Information Management System of the data as mentioned above and providing information to all the stakeholders as per their requirement
• Internal audit, store and cash verification of other government departments
• Monitoring of CAG & AG audit
• Conducting special audit as per the order of Finance Department
• Monitoring of monthly accounts sent by Treasuries to AGMP
• Issuing instructions to Treasuries and Sub-Treasuries to execute bans on payment as per the order of Finance Department
• Giving opinion on various financial matters referred by other Departments
• Reconciliation of departmental expenditure at AG level
• Conducting Treasury inspections
• Cadre management of MP Finance Service, MP Subordinate Accounts Services, Madhya Pradesh Treasury Information Technology Services and Treasury Clerical Services personnel
• Programming training for the Personnel of the Department and organising exams for career enhancement
• Deputing officials in various government departments so as to ensure proper financial and budgetary control
• Monitoring of court cases and such ancillary activities
• Maintaining the departmental information in Public Domain as per Right to Information Act, 2005


Divisional Joint Director Treasury, Accounts & Pension

The office of Divisional Joint Director is located in seven divisions of the state i.e. Bhopal, Indore, Ujjain, Sagar, Rewa, Gwalior and Jabalpur.

The important functions of Joint Director offices are given below: -

• Overall administration of Treasuries, Sub-Treasuries & Accounts Training Schools
• Compilation of various, information received from various Treasuries and Sub-Treasuries & forwarding it to DTA
• Scrutiny of pay-fixation cases done by various offices
• Conducting of internal audit & special audit of various departments
• Cadre management of treasury clerical staff
• Monitoring of court cases, departmental enquiries etc
• The office of Joint Director Bhopal is responsible for issue of pension, gratuity & commutation payment orders for the employees posted at Head of Department's offices located at Bhopal
• Controlling expenditure of works departments through letters of credit

Treasuries & Sub-Treasuries

Treasuries are the nodal offices for all financial transactions of the Government in the district. They manage both payment and receipts of the Government.
The Sub-Treasuries work as an extension of the Treasuries at the Tehsil level.
The Drawing & Disbursing Officers who are authorised to draw money can present their claims in the Treasury.

Some of the important functions are as follows :-

Payment of bills
• Receiving claims from Drawing and Disbursing Officers
• Scrutiny of claims as per (databases maintained in the computer.) Madhya Prades Treasury Code 2020, Madhya Pradesh Finance Code and relevant rules
• On-line generation/issuance of cheques

Receipts
• Entry of credit scroll received from Banks against challans deposited
• Refund of Revenue as per advice issued by Competent Authority
• Maintaining all the receipts made through Cyber Treasury

Account Preparation
• Preparation of Receipt and Payment Accounts upto detailed Head of Accounts
• Incorporation of Sub-Treasury accounts in Treasury accounts
• Submission of accounts to AGMP
• Providing a monthly list of receipts and payments to all Drawing Officers of the concerned department

Deposits
• Maintenance of Personal Deposits, Civil Deposits, Education Deposits, Local Fund Deposits, CCD, Special Deposits and Revenue Deposits
• Issue of Treasury cheque against cheque received from deposit holders

Strong Room
• Maintenance and issue of stamps
• Safe custody of valuable and duplicate key packets deposited by civil courts and different offices in the district
• Maintenance of Chequebooks